Give golfers a simple way to request the dates and times they want, then bring them back when availability opens.

Golfers often abandon the booking process when they cannot find the tee time they had in mind. Waitlist captures that intent before it disappears.

Golfers can choose their preferred dates, time windows, player count, and notification method, giving your course another chance to convert demand that would otherwise be lost.

Golf Waitlist by Sagacity Golf

Turn missed tee times into future bookings

Waitlist gives your course a simple way to keep golfers engaged when availability does not match what they wanted. Instead of losing the golfer completely, you collect their intent and give them a clear path to book. You can also choose who to notify first: public players, members, or any other custom segment you want.

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Capture demand beyond the tee sheet

Not every golfer books from the times currently available. Waitlist gives golfers a next step when the right time is missing, helping your course collect demand that usually goes unseen.

Turn cancellations into booking opportunities

When a tee time opens, the course can notify interested golfers who already said they want to play. This helps fill gaps created by cancellations, changes, and last-minute movement.

Create a better booking experience

Golfers do not need to call the shop or keep checking the tee sheet. They can submit their preferences once and wait for a matching opportunity.

Add Golfers from the Golf Shop

Not every waitlist request starts online. Golf shop staff can add golfers directly to the waitlist from the Admin Tee Sheet when they call the course or inquire in person.

How It Works

A simple flow for golfers to join

1

Join from the booking engine

The Waitlist is always available in the booking engine, giving players a simple way to request a better date or time.

2

Set tee time preferences

Players select preferred dates or a date range, time window, group size, and notification method.

3

Review and verify the request

A review step confirms the request details before submission. SMS and email verification help keep contact information accurate.

4

Receive an alert when availability opens

When a matching tee time becomes available, the player receives a notification with a path back to booking.

Flexible date selection

Golfers can request one date, several specific dates, or a broader date range with preferred days of the week.

  • Specific date selection
  • Multi-date requests
  • Date ranges with day-of-week preferences
Waitlist Flexible Date Selection
Waitlist Time Windows Golfers Understand

Time windows golfers understand

Simple time presets let golfers describe when they are willing to play without needing to choose exact tee times.

  • Morning, afternoon, twilight, or all day
  • Useful for flexible golfers
  • Cleaner data for operators

SMS and email notifications

Golfers choose how they want to be contacted. Verification helps keep requests accurate and contact data reliable.

  • SMS, email, or both
  • Verification before submission
  • Better contact accuracy
Waitlist SMS and Email Notifications
Waitlist Booking Engine Placement

Booking engine placement

Add the waitlist prompt where golfers are already searching. The CTA keeps the next step close to the booking process.

  • Booking engine Call to Action (CTA)

  • Works when availability is limited
  • Supports desktop and mobile experiences

Operator control

Add players and control who gets alerted first

Staff can add players to the waitlist directly from the tee sheet and set the order for who gets notified when a tee time opens. If a booking is not made, alerts move to the next group in the priority order, giving your team more control over who sees newly available tee times first.

  • Add players to the waitlist directly from the Sagacity Tee Sheet

  • Set a priority order for members, public players, or any group you choose

  • Let alerts cascade down the list until the tee time is booked

Add players and control who gets alerted first in your Waitlist
Waitlist Booking Engine Placement

Reporting

Track waitlist demand and booking performance

See where waitlist demand is coming from, how it is converting, and which golfer preferences can help your staff respond faster.

  • Monitor active waitlists, golfers waiting, filled bookings, and average booking value in one dashboard.
  • See demand by date range, course, time window, day of week, and group size.
  • Track conversions and notification preferences so staff understand what is working and how golfers prefer to be contacted.
TruDemand Analysis

Built-In Dynamic Pricing

Waitlist helps you capture demand when golfers want times that are unavailable. With Sagacity Dynamic Pricing built in, your course can also protect revenue when demand is high.

When tee times open during busy periods, demand-based pricing helps operators capture the right rate instead of filling valuable inventory at a static price. Sagacity understands hourly tee time demand at your facility, helping you identify where price optimization can increase green fee revenue.

Don’t just fill openings. Fill them at the right price.

Ready to unlock new revenue? Schedule your demo now!

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